Little Malvern & Welland Parish Council

Minutes of the Parish Council Meeting held on Monday 20th April 2009

Present
Cllrs. Mr R Cousins (Chairman), Mr D Atkinson, Mrs B Hill, Mrs K Jefferies, Mrs M Petit, Mr S Try, Mr M Upright, Mr J Whitehouse.

In Attendance
District Cllr. Mr David Watkins, Mr D Sharp (Clerk) and two members of the public.

Before the meeting it was noted with regret from a member of the public that the wall outside the school had been demolished. It was thought to have been removed on health and safety grounds.

37/09 Apologies
Cllr. Mrs A Calvesbert, Mr G Spencer & Mr B Whitehouse (accepted).
Also County Cllr. Mr Tom Wells

38/09 Declarations of Interest and changes to be notified to the register of interests
There were none.

39/09 Minutes
To consider for adoption the minutes of the Parish Council meeting of 16th March: These were accepted as an accurate record and they were signed by the Chairman.

40/09 Progress reports and other matters arising from these minutes
It was noted that recently laid sections of the Marlbank footway from Giffard Drive to The Marlbank Inn were breaking up. If the remainder of the footway was to be surfaced next month the Clerk was to ask WCC Highways to address this problem as well.

41/09 Reports by District and County Councillors and other Representatives.
District Cllr. David Watkins reported that:
• The resurfacing of the Marlbank footway was still on track.
• MHDC’s new green waste collection scheme had over 1000 participants.
• The BWB drainage report had identified three areas in Welland for attention out of nineteen in the District.
• The SWJCS team were currently looking at villages for development.
• MHDC waste collection consultation was ongoing. A 40% response had been received from a sample questionnaire and other residents could reply online.

42/09 Committee & Working Party Reports & Recommendations
i. Playing Fields
i. To consider action over dog fouling
The Clerk was to put up warning signs in Spittlefields and near the cemetery. The effect of these would be monitored.
ii. Pavilion Project Working Group
i. To consider further financial commitment prior to the release of grant funding:
In order for the project to progress it was agreed that Clark Associates be appointed to complete the tender documents and to project manage the build and The Brodie Partnership be appointed to design the electrical and heating systems. The Pre School had committed to initially fund these appointments but it was agreed that this would be underwritten by the Parish Council to the sum of £8000 in the event that grant funding was not secured and the scheme did not progress.

ii. To review the draft documents, ‘Declaration of Trust ‘and ‘Management Agreement’:
It was agreed to seek advice from Gaynor Smith Owen solicitors before progressing.


43/09 Planning Applications
The following applications were considered:
Application No From Details
09/00355/FUL Mr R Waller
Welland Farm Change of use to private equestrian use, construction of ménage and field shelter
09/00405/FUL Mr D Williams
The Croft, Blackmore Park Road Two storey side extension
It was agreed to return ‘No Comment’ on both applications.

44/09 Highways
To consider quotations for the renovation of the Marlbank Bus Shelter: A quotation for £1350 from Mr Brent Downey was approved.

45/09 Correspondence
The following correspondence was presented:
FROM SUBJECT
Upton Town Partnership Minutes (31/03/09)& Agenda (06/05/09)
WCC Communities Greenspace Pack
Gaynor Smith Owen Deed of Release
Stuart Brown Malvern Joggers
Fr. C Calascione Traffic Issues A4104/A449
Information Commissioner’s Office Freedom of Information
MHDC TPO Hook Bank
SWJCS Housing Land Availability Assessment
Equity & Human Rights Commission Public Sector Duties
Allianz Insurance Insurance Schedule 2009/10

46/09 Finance
To authorise payment of invoices presented:
Current Account:
The following payments were approved:
From/Due to Date Amount Details
Jeremy Moore 02/04 £208.00 Lengthman duties (Mar)
HM Revenue & Customs - £277.80 PAYE (Jan – Mar)
Edwin Hardman 20/04 £72.00 Handyman (£90 gross)
DA Sharp 20/04 £175.00 ½ year expenses 08/09
DA Sharp 20/04 £298.53 Clerk’s Fee (£372.93 Gross incl. 3 hrs for pavilion working group)
TOTAL £1031.13


After these payments are made accounts will be as follows
Reserves Lloyds B/F £95.39 Current Account B/F £820.19
Interest £1.45 WCC Lengthman Scheme (Feb/Mar) £312.00
Reserves Bank Of Ireland B/F £4853.02
Bank of Ireland Interest £1.92 March Payments (£1031.13)
Total Reserve C/F £4951.78
Current Account C/F £101.06



Buildings Account:
The following payment was approved:
Buildings Account B/F £3246.50
Sports Solutions GB (£862.50)
Buildings Account C/F £2384.00




47/09 Any other matters for report or for future consideration
Cllr. Try requested that the rolling of the recreation field be considered.
It was reported that they was broken glass on the Spittlefields car park.
The Clerk was to confirm with the Safer Roads Partnership regarding their attendance at the May meeting.

48/09 Date of the next meeting
Monday 18th May 2009 was confirmed following the Annual Parish Meeting.

There being no further business the meeting closed at 9.05 p.m.


_________________
Clerk to the Parish Council